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The Patch Allotment Association Committee Meeting Minutes

 

Sunday 13th February 2022, 10am.

Attendees: 

Members: Les Burgess, Keith Shepherd, Stewart West, John Such,  Horace Gardner, 

Michael Devonald.

OWPC:  P. Nash 

  • Trustees: Sue Dixon 

Apologies: Kay & Steve Forrester, Mary Major

The minutes of the previous meeting of 7th November 2021, were read by the chairman, Les Burgess, and accepted by the committee as a factual record of the meeting. 

Proposed J such     Seconded M Devonald.

Agenda:

  • Next years rent collection: 

    • It was suggested that the committee set up collection weekends to allow tenants to pay their rent at the hut. This will be clarified closer to the time next year

    • Repairs to the support posts of the rear pedestrian gate are ongoing.  

    • The Chairman reported the current balance of the PAA account is £5129.20 .

    • The  insurance has been paid and is current for this year.

    • Plot holders who wish to keep bees or chickens must provide separate personal cover. Evidence of said cover to be shown to the committee

  • Incident Book:

    • One new incident has been reported by S. Forrester on 2/2/22. That all the fence posts left on his plot have been taken (Round boundary/ tree support type stakes)

  • Any other business: 

  • A date of April 10th 2022 was confirmed as next year’s AGM. Advisory posters for the notice boards to be arranged and to include requests for volunteers to join the committee

  • There currently 11 plots showing as vacant however only 4 of these are in a lettable condition. It was proposed by the chairman that the other 7 plots may be let if tidied up somewhat and a dispensation on rent could be offered to any prospective tenant. TBA

  • The approaching Queens Jubilee celebrations are currently being discussed at Parish level with regards to a suitable venue. P Nash has asked for the PAA to participate but as yet could not advise either date or venue until the final date and location has been made. Ongoing.

  • Plot re-staking project has now been completed ; The parish has asked that during plot inspections any broken/missing markers be reported and they will arrange replacements.

  • Horace Gardner proposed a work party to “litter pick/tidy up” the general site as some of the boundary is beginning to look unsightly.                               A date of March 13th has been set. 

  • Keith will arrange for information posters for the notice boards.

  • It has been proposed that the rent discount for parish members be reduced by 5% This has been agreed by the committee and has the support of the three council members. This reduction still needs the approval by the full parish council before implementation. P Nash to advise.

Date of next meeting: the next committee meeting will be 20th March 2022 10:00a.m. 

The meeting was closed at 11:00am.

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